PDFs are used all over the world for various purposes and in various fields including different businesses for storing and sending documents.
They are preferred over other document formats out there because they have a lot of features that you cannot find in other formats such as excellent security, layout conservation, high compression ratio, universality, and various others. Today, we will be discussing some reasons why PDFs are used in business solutions all over the world.
Universality
PDF is a universal document format that is being used all over the world in different countries. Just like we have the English language, which is universal and you can use it in any part of the world, be it Europe, Asia, America, or Oceania, English is used everywhere and the same is the case for PDF. PDFs are universal in the sense that you can send this document to any part of the world and the receiver will be able to open the file without any problem.
This universality is the reason why many reports, receipts, invoices, and other important documents are usually sent in PDF format. Plus, PDFs are accessible on any device or operating system and there are special viewing apps available for all the platforms and devices, be it Windows, Android, iOS, or Mac.
Makes Digital Marketing Easier
For businesses, marketing is very important and every business focuses on marketing to make their company/brand look incredible. For marketing, a lot of time, effort, and manpower is involved to make sure that the business looks amazing. There was a time when brand marketing was done physically using printed charts and papers but that time has now changed and marketing has shifted to the digital form.
To deliver your message to potential clients and customers, digital images, artwork, and proper formatting is required in the form of a digital document and here, PDF has incredible advantages over other documents which makes it the document of choice for digital marketing.
PDF maintains and preserves the original layout of the document which ensures that the marketing document will look as it is. Along with layout, it preserves other elements too such as it shows the same fonts, same colors, and same image dimension to everyone who opens the document, allowing for a great first impression.
Tight Security
Another reason why PDFs are used in businesses all over the world is that PDFs over very tight and impressive security. You can secure your documents with just a click of a mouse and encrypt your document with the help of a secure password. Usually, there are documents that contain sensitive and personal information regarding a company or business that must not fall into the hands of anyone else and such documents can be protected using the security features of PDFs.
Special Features
Along with all of the other features, PDF has some special features that you cannot find in other document formats and these features make PDF the optimal choice for businesses that use digital documents. We have different features like PDF compression in which the size of a PDF file can be reduced and it is usually done to send large files without compromising the quality of the document.
We also have features like Merge PDF that allows you to merge multiple PDF files into a single PDF and PDF interconversion by which PDF files can be converted into other formats such as PDF to JPG, Word, Excel, etc. These are the useful features of PDFs that come in handy during various business operations.
Environmentally Friendly Storage Of Documents
Any business, whether big or small, needs to keep a record of all the important things happening at the company. These records can include purchasing history, agreements, manufacturing history, accounting & financing sheets, sales, and various other records. Storing all of these files in the form of paper documents is time-consuming, expensive, and also not environmentally conscious.
Since our environment is deteriorating because of our activities and printing thousands of pieces of paper every week further promotes deterioration, most businesses have decided to go digital and choose digital documents instead of paper documents. Digital documents don’t require huge warehouses or rooms to store files and thousands of documents can be stored on a hard drive without consuming much storage space.
Among different digital documents available, PDF is the document format of choice for many companies out there because of all the features that it provides as we have mentioned.
